The National Correspondence Chess Club (NCCC) is committed to protecting and respecting personal data.
This policy explains when, how, and why we collect personal data about people.
Who we are
The NCCC is a correspondence chess club based in the United Kingdom.
How we collect your information
Information for Players
What public information do you store about me?
We store your name, postal address, email address*, nationality (in terms of National Federation allegiance to ICCF*), gender**, year of birth** & telephone number**.
* Only compulsory if the member plays webserver or email chess.
** Not compulsory information.
Why do we need to record this information?
Name, addresses and telephone numbers are stored so that NCCC officers & officials can contact you in respect of NCCC business. Nationality is required because of ICCF (International Correspondence Chess Federation) regulations (see “How Your Information is used” below). Year of birth is required so that NCCC may charge the appropriate membership fee (failure to provide these details will mean the full membership fee becomes payable), monitor the age range of its members & possibly organise age-specific tournaments. Gender is required so that NCCC may monitor the gender split of its members & possibly organise gender-specific tournaments.
Who has access to my data?
NCCC officers, officials & your opponents will have access to relevant data only. Any visitor to the ICCF website can view your name; it will also be attached to chess games and rating lists downloaded from the ICCF website.
Who do you share my data with?
The ICCF website has free access open to anyone. Anyone may download database of chess games from the website, and these games may be included in commercial and non-commercial database of chess games.
Can I remove my name from your records?
If you have never played a chess game with NCCC or ICCF then your name can be removed. However, if you have participated in a NCCC or ICCF tournament, your chess games represent a public historical record and we cannot remove this basic information from these.
In ICCF, who has access to my records?
How your information is used
The personal data we obtain is applied for the following purposes, namely to:
- Obtain payment of membership fees to fund the operation of the NCCC.
- Submit details to the International Correspondence Chess Federation (ICCF) to facilitate playing on the ICCF webserver. Your chess games and tournaments are a public record, your name, national federation, rating and title will be listed on the public ICCF rating lists, your tournament cross-tables and your chess games.
- Register members to play for the NCCC in competitions which the NCCC enters or which are run by the NCCC.
- Communicating with members for the purposes of running the NCCC, including selecting and organising teams and other events.
Consistent with this, the contact details provided to us by members may be used to contact them by mail, telephone, fax or e-mail for the purposes of the NCCC.
We will hold personal data for as long as a person is a member and for six years afterwards. After that, all records are deleted that are held on the personal computers of officers/officials.
Who can access information?
Unless required by law, we do not sell, rent or otherwise share personal data with other third parties.
Where is my data stored?
On the personal records and computers of NCCC officers & officials.
Members can ask for a copy of the data we hold about them at any time.
Should you have any unresolved complaints about the way we process your personal data, you have the right to make a formal complaint to the GDPR Compliance Officer (GDPR CO).
Links to other websites
Review of this policy