Job Description for Natcor Membership Secretary

1. Membership List

a) Maintain an up-to-date list of paid-up Natcor members.

b) Supply an updated copy to the following officials whenever a change is made to the list:

     i) Tournament Controllers
    ii) Secretary
   iii) Chairman
   iv) ICCF Tournament Organisers

2. New Membership Applications

a) Confirm applicant is eligible to join according to NCCC/ICCF rules with reference to Committee if required.

b) Acknowledge receipt of application form promptly.

c) Liaise with the Treasurer to confirm appropriate membership fees have been paid.

d) Once accepted, notify the following officers of new member’s details and requirements:

     i) Recruitment Officer so that a welcome pack can be sent.
    ii) Secretary for addition to relevant EP distro list.
   iii) Relevant Tournament Controllers so that any requested games can be organised.
   iv) EP Editor so that a welcome message can go into the next edition.

e) Forward an updated membership list as per item 1b.

f) Pay cheques etc. into bank account.

3. Renewals (due 1st September annually)

a) Send an up-to-date copy of the renewal notice to the Secretary by 15th July for inclusion in the July-August edition of EP.

b) Send a reminder to the Webmaster to insert a notice on the web site regarding renewals by early September.

c) Send a general reminder to EP Editor by 15th September for inclusion in the Sep-Oct edition.

d) Send a final reminder to non-renewers in good time for the November 1st cut-off date.

After the cut-off date:
e) Send a list of members who have not renewed to:

   i) Chairman
  ii) Secretary for deletion from EP distro lists.
  ii) Tournament Controllers so they may remove deleted players from their tournaments.

f) Update the membership list accordingly and distribute as per item 1b.

g) Pay cheques etc. into bank account.

4. Data Protection

Handle all members’ personal details in accordance with our GDPR policy as stated on the Club’s web site.