Job Description For Natcor Treasurer and Membership Secretary

  1. Payment Requests

Pay bills, invoices, expenses claims etc. promptly.
a) Cheques require any one of the three authorised signatories: Chairman, Secretary, Treasurer.
b) When required arrange for change of signatories to be completed by all relevant parties in accordance with bank requirements.

  1. Income

Pay in money received as soon as practicable

  1. Record Keeping

Record all transactions and keep receipts and other related paperwork for the legally required period or as directed by the Committee

4. Renewals (September annually)

i) Place appropriate notice in EP and the Website in good time for the renewal date
ii) Contact non-renewers in good time for the November 1st cut-off date
iii)After the cut-off date:
    a) Send a list of members who have made donations to club funds to EP Editor
    b) Send a list of members who have been deleted for non-payment to Controllers so they can remove deleted players from their tournaments.
    d) Amend the Membership List accordingly and distribute changes to relevant officials

5. New Members


i) Acknowledge receipt of application.
ii) Notify the following of new member's details and requirements
    a) Tournament controller(s)
    b) The Recruitment Officer to ensure that a welcome pack can be sent
    c) All officers who require an up to date membership list

6. Annual Financial Statement

Prepare an annual statement of the Club's finances (year end 31st December)

   i) Send to auditor
  ii) Send to EP Editor for distribution to members in accordance with our AGM rules
  iii) If appropriate propose new subscription rates to Committee to advise members  

7. Membership List

Keep the membership address list up to date. Supply a copy to the officials listed below whenever a change is made to the list.
    a) Tournament Controllers
    b) Secretary
    c) Chairman
    d) EP Editor